A volunteer is needed to accompany each tour or bus. Volunteer will help verify names on list/take tickets. One volunteer is needed with communication availability to tour company in case of problems, and is to remain at starting point in case of late arrivers or other situations.

Volunteer will verify correct attendance using the registration list and will direct anyone not on the list to the Registration Desk.

A projector, slide advancer, and lapel microphone will be available in each presentation room. Each presenter is responsible for bringing their own laptop. Your task is to ensure that they are able to connect their laptop and that their presentation displays correctly on the screen. They should already have checked for errors at the speaker ready room. You must help keep the session on time. You will also need to ensure that the lapel microphone is placed correctly on their lapel or on their tie close to their neck, NOT more than 6 inches from their mouth. You might also need to explain how to use the laser pointer and slide advancer. Spare batteries will be available near the sound mixer. The volume on the mixer should not require adjustment unless the speaker’s voice is very soft. We will provide contact information in the event that anything goes wrong.

At the end of the speaker’s talk there will be time for questions. An additional hand-held microphone will be provided that you will bring to anyone in the audience who would like to ask a question. The mic is necessary so that everyone in the room can hear, even if the questioner has a loud voice. An instructional overview of the AV equipment will be scheduled onsite.

REQUIREMENTS:  Must be comfortable using technology.

For tutorials and plain talks only: Volunteers will verify tickets/registered list, as these are paid sessions

Volunteers are to check badges when the doors open. Additional volunteers are needed in aisles to guide people to the front of the room, filling the seats from front to back.

A projector, slide advancer, and lapel microphone will be available in each presentation room. Each presenter is responsible for bringing their own laptop. Your task is to ensure that they are able to connect their laptop and that presentation displays correctly on the screen. They should already have checked for errors at the speaker ready room. You must help keep the session on time. You will also need to ensure that the lapel microphone is placed correctly on their lapel or on their tie close to their neck, NOT more than 6 inches from their mouth. You might also need to explain how to use the laser pointer and slide advancer. Spare batteries will be available near the sound mixer. The volume on the mixer should not require adjustment unless the speaker’s voice is very soft. We will provide contact information the event that anything goes wrong.

At the end of the speaker’s talk there will be time for questions. An additional hand-held microphone will be provided that you will bring to anyone in the audience who would like to ask a question. The mic is necessary so that everyone in the room can hear, even if the questioner has a loud voice. An instructional overview of the AV equipment will be scheduled onsite.

 REQUIREMENTS:  Must be comfortable using technology.

Human arrows are volunteers who greet and provide assistance/direction to meeting attendees. Volunteers are to be positioned in meeting areas and public spaces to assist attendees with finding locations of specific meeting rooms, activities, and events.

An Information Desk will be set up with local temp staff and volunteers to answer general attendee questions about the meeting. For registration-related questions, including event and tour ticket information, attendees should be directed to the main Registration desk.

Requirements: Heavy conversational interaction with registrants is required so a good command of English is beneficial. The ability to stand for long periods at a time is required. A smile and welcoming spirit are also mandatory.

Check for badges at the door and also inside the venue. Direct people without badges to return to their room for the badge or to purchase a new badge at the Registration Desk. Work with Poster Session Coordinator to ensure boards are numbered correctly and pushpins, markers, tape, etc. are accessible at every board.Volunteers are to assist authors with placement of papers. Volunteers also assist attendees with finding sections/papers via floor plans. Volunteers are to direct attendees out of the room at the end of the event.

Interested in volunteering but don’t see a spot available? Select this option and we’ll contact you when/if the need arises!