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April 25-28, 2022
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NEW ORLEANS | ERNEST N. MORIAL CONVENTION CENTER

Reserve Your Space

Exhibitor Manual

TABLE OF CONTENTS

The Exhibitor Manual for the 2022 IEEE PES T&D in New Orleans offers key information critical to effectively showcasing your solutions. Click the links below to navigate to a specific area of interest or contact T&D Exhibits at [email protected] or (972) 521-9902 with any questions.

BUDGETING

Budgeting for a trade show can be difficult. According to industry averages you can plan on the following generalizations:

  • Booth Space Fees 30%
  • Show Services* 19%
  • Exhibit Design 10%
  • Shipping & Drayage 10%
  • Promotions 5%
  • Booth Staff & Travel** 20%
  • Miscellaneous 5%

No hard wall structures, furniture, carpet or electricity are included in your space. The full exhibitor manual will be available online in late 2021. To assist you with budgeting for the event, we have included a list of commonly ordered items and costs. Please note all pricing is based on orders placed by the discount deadline. The discount deadline is March 21, 2022.

Packages

Freeman is offering Exhibitor Value Packages designed to help deliver a better product to you at a reduced overall price.  It decreases the cost to exhibit and maximizes ROI.  These packages and additional items can be ordered this fall to meet individual needs and can enhance company branding and identity.  Beginning in November 2021 you can contact Freeman to learn more about the Value Packages! Freeman also has the capabilities to design a custom booth developed to meet your specific goals and requirements. You may choose a custom designed booth or to save money you may choose to rent a standard or deluxe hardwall unit. For custom booth designs contact [email protected].

Graphic Backwall Packages

  • Includes Custom Fabric Graphic with Carry Case (purchased items you keep)
  • Installation & Dismantle of Exhibit
10×10 Booth: $3,200
10 x 20 Booth: $6,200
10×10 Booth: $3,200
– 36” D x 30” H Café Table (Round) – Limerick Side Chair (2) – Wastebasket Standard 10×10 Carpet (w/ daily cleaning) – Power for Lights Only Arm Lights (3) – 200 pounds Material Handling
10 x 20 Booth: $6,200
– 36” D x 30” H Café Table (Round) (2) – Limerick Side Chair (4) – Wastebasket Standard 10×20 Carpet (w/ daily cleaning) – Power for Lights Only Arm Lights (6) – 400 pounds Material Handling

Furniture Packages

  • (Pipe and Drape)
  • Geared towards material distribution or table-top display.
10×10 Booth: $250
10 x 20 Booth: $480
10×10 Booth: $250
– 6’ Draped Table (30” high) – (2) Limerick Side Chairs – Wastebasket CARPET IS NOT INCLUDED
10 x 20 Booth: $480
– (2) 6’ Draped Table (30” high) – (4) Limerick Side Chairs – Wastebasket CARPET IS NOT INCLUDED

Labor Rates

Labor is taxable. Tax rate is 2%.

  • Straight Time: 8:00 am to 5:00 pm Monday through Friday
  • Over Time: 5:00 pm to 8:00 am Monday through Friday and all day Saturday and Sunday
  • Double Time: Holidays
Labor Type
ST
OT
DT
Labor Type
Display I/D Labor / hr
ST
$100.00
OT
$140.00
DT
$200.00
Labor Type
Rigging -15K Fork+ operator
ST
$181.25
OT
$235.00
DT

Furniture

Furniture orders are taxables. Tax rate is 11.45%.

6’ Draped table
$150.00
Black Café Table (30” h x 24”w)
$227.50
Limerick Side Chair
$65.00
Limerick Stool
$95.00
Black Diamond Arm Chair
$135.00
Wastebasket
$20.00
Key Largo Sofa
$590.20

Carpet

Furniture orders are taxables. Tax rate is 11.45%.

10’ x 10’ Standard Carpet
$204.00
10’ x 20’ Standard Carpet
$385.00
16oz Custom Cut
$3.00 / SqFt
28oz Custom Cut (Up to 700sf)
$4.00 / SqFt
28oz Custom Cut (over 700 sf)
$3.70 / SqFt
1/2” Padding (90-700 sq.ft)
$0.70 / SqFt

EXHIBITOR LIABILITY INSURANCE

As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $1,000,000 aggregate. Insurance Coverage is not optional.

This insurance must be in force during the lease dates of the event, naming IEEE Power & Energy Society (445 and 501 Hoes Lane Piscataway, NJ 08854) as the certificate holder. The following must be listed as additional insured: IEEE Power & Energy Society, Canfield Management, Kenworthy Management, GSR events, Ernest N. Morial Convention Center and Freeman.

IEEE Power & Energy Society has requested that Rainprotection serve as their insurance management company. In addition to being able to provide exhibitors with insurance, we are also collecting and verifying that all insurance certificates, regardless of the insurer, are verified for compliance.

Rainprotection Insurance Program

If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online.

Benefits of using this program:

  • No Deductible – unlike your corporate policy, Rainprotection’s policy has no deductible. Should there be a claim, you will have no out of pocket costs and your future rates will not go up since you would not need to submit a claim on your policy.
  • No Hassles – you will not need to go back and forth with your broker adding additional insureds and making your insurance compliant with show requirements.
  • Coverage for exhibitors who do not have an existing policy
  • Coverage for international exhibitors whose insurance will not cover them in the U.S.A.
  • Easy and Inexpensive to purchase instantly online
  • Already pre-filled with all the proper show information.
  • Submitted to show management for you – Once purchased, they automatically receive a copy

Make This Process Simple – Purchase Your Insurance Now and Forget About It

Click the link below to purchase your Liability Insurance covering April 22-29, 2022 for $94:

https://securevendorinsurance.com/RainprotectionGroupVendor/ApplicantInformation?GroupEventKey=1921e1ba40ec

Click the link below to purchase your Liability Insurance covering April 22-29, 2022 for $134:

https://securevendorinsurance.com/RainprotectionGroupVendor/ApplicantInformation?GroupEventKey=e09cb8e9e4e0

NON USA EXHIBITORS
When filling in your company information it will ask for a phone number and address. Address: 900 Convention Center Blvd, New Orleans, Louisiana 70130 Phone Number: 800-528-7975

After reading the above information, if you still decide to use your own insurance, please make it compliant and then submit a copy to: [email protected].

Are you worried about lost, stolen, or damaged merchandise?

We also offer Equipment/Merchandise/Display Insurance

All exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and displays while in transit and while at the exposition.

Please complete and return the Enrollment Form below:

Click Here for the Instant Equipment Insurance Enrollment Form

SAMPLE: Certificate of Liability Insurance

Shipping Dates

Important Dates

3/29/22

Advance Shipments May Begin Arriving at Warehouse

4/13/22

Last day Advance Shipments may at warehouse w/o surcharge

International Shipping Dates

3/25/22

Last Day for LCL Sea Freight to arrive in New Orleans (Adv Warehouse)

3/28/22

Last Day for FCL Sea Freight to arrive in New Orleans (Adv Warehouse)

3/30/22

Last Day for LCL Sea Freight to arrive in New Orleans (Direct to Dock)

4/4/22

Last day for Air Freight to arrive in New Orleans (Adv Warehouse)

4/6/22

Last Day for FCL Sea Freight to arrive in New Orleans (Direct to Dock)

4/11/22

Last day for Air Freight to arrive in New Orleans