TABLE OF CONTENTS
The Exhibitor Manual for the 2022 IEEE PES T&D in New Orleans offers key information critical to effectively showcasing your solutions. Click the links below to navigate to a specific area of interest or contact T&D Exhibits at [email protected] or (972) 521-9902 with any questions.
- Graphic Backwall Packages
- Furniture Packages
- Labor Rates
- Shipping Dates
Budgeting for a trade show can be difficult. According to industry averages you can plan on the following generalizations:
- Booth Space Fees 30%
- Show Services* 19%
- Exhibit Design 10%
- Shipping & Drayage 10%
- Promotions 5%
- Booth Staff & Travel** 20%
- Miscellaneous 5%
No hard wall structures, furniture, carpet or electricity are included in your space. The full exhibitor manual will be available online in late 2021. To assist you with budgeting for the event, we have included a list of commonly ordered items and costs. Please note all pricing is based on orders placed by the discount deadline. The discount deadline is March 21, 2022.
Freeman is offering Exhibitor Value Packages designed to help deliver a better product to you at a reduced overall price. It decreases the cost to exhibit and maximizes ROI. These packages and additional items can be ordered this fall to meet individual needs and can enhance company branding and identity. Beginning in November 2021 you can contact Freeman to learn more about the Value Packages! Freeman also has the capabilities to design a custom booth developed to meet your specific goals and requirements. You may choose a custom designed booth or to save money you may choose to rent a standard or deluxe hardwall unit. For custom booth designs contact [email protected].
Graphic Backwall Packages
- Includes Custom Fabric Graphic with Carry Case (purchased items you keep)
- Installation & Dismantle of Exhibit
- (Pipe and Drape)
- Geared towards material distribution or table-top display.
Labor is taxable. Tax rate is 2%.
- Straight Time: 8:00 am to 5:00 pm Monday through Friday
- Over Time: 5:00 pm to 8:00 am Monday through Friday and all day Saturday and Sunday
- Double Time: Holidays
Furniture orders are taxables. Tax rate is 11.45%.
Furniture orders are taxables. Tax rate is 11.45%.
EXHIBITOR LIABILITY INSURANCE
As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $1,000,000 aggregate. Insurance Coverage is not optional.
This insurance must be in force during the lease dates of the event, naming IEEE Power & Energy Society (445 and 501 Hoes Lane Piscataway, NJ 08854) as the certificate holder. The following must be listed as additional insured: IEEE Power & Energy Society, Canfield Management, Kenworthy Management, GSR events, Ernest N. Morial Convention Center and Freeman.
IEEE Power & Energy Society has requested that Rainprotection serve as their insurance management company. In addition to being able to provide exhibitors with insurance, we are also collecting and verifying that all insurance certificates, regardless of the insurer, are verified for compliance.
Rainprotection Insurance Program
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online.
Benefits of using this program:
- No Deductible – unlike your corporate policy, Rainprotection’s policy has no deductible. Should there be a claim, you will have no out of pocket costs and your future rates will not go up since you would not need to submit a claim on your policy.
- No Hassles – you will not need to go back and forth with your broker adding additional insureds and making your insurance compliant with show requirements.
- Coverage for exhibitors who do not have an existing policy
- Coverage for international exhibitors whose insurance will not cover them in the U.S.A.
- Easy and Inexpensive to purchase instantly online
- Already pre-filled with all the proper show information.
- Submitted to show management for you – Once purchased, they automatically receive a copy
Make This Process Simple – Purchase Your Insurance Now and Forget About It
Click the link below to purchase your Liability Insurance covering April 22-29, 2022 for $94:
Click the link below to purchase your Liability Insurance covering April 22-29, 2022 for $134:
NON USA EXHIBITORS
When filling in your company information it will ask for a phone number and address. Address: 900 Convention Center Blvd, New Orleans, Louisiana 70130 Phone Number: 800-528-7975
After reading the above information, if you still decide to use your own insurance, please make it compliant and then submit a copy to: [email protected].
Are you worried about lost, stolen, or damaged merchandise?
We also offer Equipment/Merchandise/Display Insurance
All exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and displays while in transit and while at the exposition.
Please complete and return the Enrollment Form below:
Advance Shipments May Begin Arriving at Warehouse
Last day Advance Shipments may at warehouse w/o surcharge
International Shipping Dates
Last Day for LCL Sea Freight to arrive in New Orleans (Adv Warehouse)
Last Day for FCL Sea Freight to arrive in New Orleans (Adv Warehouse)
Last Day for LCL Sea Freight to arrive in New Orleans (Direct to Dock)
Last day for Air Freight to arrive in New Orleans (Adv Warehouse)
Last Day for FCL Sea Freight to arrive in New Orleans (Direct to Dock)
Last day for Air Freight to arrive in New Orleans