Exhibitor Deadlines
It is important to note deadlines for both discounted services and due dates to provide critical information (final program, housing, etc.). Please note, these deadlines may be updated as we get closer to the show. The exhibitor manual, housing and badge registration will be available in November.
| DEADLINE | TASK |
|---|---|
| 2021 | |
| 11/15 | Sponsor 1st Right Refusal Deadline |
| 12/6 | Exhibitor Manual / Housing & Booth Personnel Registration Open |
| 2022 | |
| 1/3 | Final Payments Due – Pay Online through Exhibitor Console |
| 1/16 | Innovation Stage Presentations – Applications Due & Smart Cities TECHTalk Submissions Due |
| FEBRUARY | |
| 2/4 | Lead Retrieval – Early Bird Discount |
| 2/9 | Sponsor Art Deadline |
| 2/22 | Deadline for Exhibitor Listing Update (Company name, booth number, product categories) Includes sponsorship requests for final program & special event requests |
| 2/24 | Hotel Room Lists Due |
| 2/25 | Submit Exhibitor Proof of Liability Insurance Due (More Information) Email COI to [email protected] |
| MARCH | |
| 3/4 | Hotel Deposit / Check Deadline |
| 3/10 | Lead Retrieval – Advance Pricing Deadline |
| 3/11 | Housing Cancellation Deadline |
| 3/21 | Advance Shipments May Begin Arriving at Warehouse EAC Authorization Due |
| 3/24 | Freeman Discount Deadline (Furnishings, Carpet, Cleaning, Audio/Video/Data Displays & Computers, etc.) |
| 3/25 | Last Day for LCL Sea Freight to arrive in New Orleans (Adv Warehouse) |
| 3/26 | Discount Deadline – Security |
| 3/28 | Last Day for FCL Sea Freight to arrive in New Orleans (Adv Warehouse) |
| 3/29 | Pre-show Attendee Lists available for download and Eblasts begin |
| 3/30 | Advanced Deadline for Electrical, Utility & Telecom Orders |
| APRIL | |
| 4/4 | Last day for Air Freight to arrive in New Orleans Airport (MSY) |
| 4/6 | Last Day for FCL Sea Freight to arrive in New Orleans (Direct to Dock) |
| 4/8 | Floral Advance Order Deadline |
| 4/13 | Last day Advance Shipments may at warehouse w/o surcharge |
| 4/20 | Target Move-in Begins & First Day for Direct Shipments received at Convention Center Onsite Rate Deadline for Electrical, Utility & Telecom Orders Show Office Opens |
| 4/23 | General Move-in Begins |
| 4/24 | All Crates must be labeled for removal by 10 pm |
| 4/25 | All booths must be set by 4 pm |
| 4/26-28 | Show |
| 4/28 | Exhibitor Move-Out (begins at 3 pm) |
| 2022: Post Show | |
| 5/20 | Post-Show Attendee List Available |
| 7/9 | Last Day to Order Post Show Attendee List |