6-9 May 2024
  • The Date


Exhibitor Deadlines

It is important to note deadlines for both discounted services and due dates to provide critical information (final program, housing, etc.). Please note, these deadlines may be updated as we get closer to the show. The exhibitor manual, housing and badge registration will be available in November. 

11/15Sponsor 1st Right Refusal Deadline 
12/6Exhibitor Manual / Housing & Booth Personnel Registration Open 
1/3Final Payments Due – Pay Online through Exhibitor Console
1/16Innovation Stage Presentations – Applications Due & Smart Cities TECHTalk Submissions Due
2/4Lead Retrieval – Early Bird Discount
2/9Sponsor Art Deadline 
2/22Deadline for Exhibitor Listing Update (Company name, booth number, product categories)
Includes sponsorship requests for final program & special event requests
2/24Hotel Room Lists Due 
2/25Submit Exhibitor Proof of Liability Insurance Due (More Information)
Email COI to
3/4Hotel Deposit / Check Deadline
3/10Lead Retrieval – Advance Pricing Deadline
3/11Housing Cancellation Deadline
3/21Advance Shipments May Begin Arriving at Warehouse
EAC Authorization Due
3/24Freeman Discount Deadline
(Furnishings, Carpet, Cleaning, Audio/Video/Data Displays & Computers, etc.)
3/25Last Day for LCL Sea Freight to arrive in New Orleans (Adv Warehouse) 
3/26Discount Deadline – Security 
3/28Last Day for FCL Sea Freight to arrive in New Orleans (Adv Warehouse) 
3/29Pre-show Attendee Lists available for download and Eblasts begin
3/30Advanced Deadline for Electrical, Utility & Telecom Orders
4/4Last day for Air Freight to arrive in New Orleans Airport (MSY)
4/6Last Day for FCL Sea Freight to arrive in New Orleans (Direct to Dock) 
4/8Floral Advance Order Deadline
4/13Last day Advance Shipments may at warehouse w/o surcharge 
4/20Target Move-in Begins & First Day for Direct Shipments received at Convention Center 
Onsite Rate Deadline for Electrical, Utility & Telecom Orders
Show Office Opens
4/23General Move-in Begins 
4/24All Crates must be labeled for removal by 10 pm
4/25All booths must be set by 4 pm
4/28Exhibitor Move-Out (begins at 3 pm)
2022: Post Show 
5/20Post-Show Attendee List Available 
7/9Last Day to Order Post Show Attendee List